Dinner & “Dinking” in the Desert

These Terms & Conditions (“Terms”) govern your registration and attendance of the Karoocible Dinner in the Desert (“the Event”).

By registering, making payment, or attending the Event, you agree to be bound by these Terms.

1. Booking & Payment

1.1 Registration is completed via our website.

1.2 After registering, you will receive an invoice.

1.3 Pricing displayed on the website is indicative only. The amount reflected on the invoice is final and binding.

1.4 Full payment is required upfront.

1.5 No booking is confirmed until full payment has been received.

1.6 Places are allocated on a first-paid, first-confirmed basis.

2. Guest Cancellations

2.1 Due to the fixed-cost nature of the Event, payments are non-refundable.

2.2 No cancellations are permitted once payment has been made.

2.3 However, if you notify us in reasonable time that you cannot attend, and we are able to fill your seat with another paying guest, we will refund you in full.

2.4 Any such refund is strictly conditional upon us successfully replacing your booking and is at our sole discretion.

3. Event Changes & Cancellation by Organisers

3.1 The Event is organised on a best-effort basis.

3.2 We reserve the right to change the programme, venue details, accommodation allocations, speakers, chefs, contributors, or format where reasonably necessary.

3.3 No guarantee is given that any specific chef, speaker, contributor, or advertised element will be available.

3.4 If the Event is cancelled for any reason, including but not limited to force majeure, weather conditions, supplier failure, insufficient attendance, or circumstances beyond our control:

• • We will refund as much of the booking fee as reasonably possible.

  • Refunds will be limited to funds remaining after non-recoverable expenses and commitments have been settled.

  • No guarantee is given as to the amount refundable.

  • No additional compensation, damages, or claims will be payable.

 4. Accommodation Allocation

4.1 Guests may indicate accommodation preferences during booking.

4.2 Preferences are handled on a best-effort basis only.

4.3 If the preferred option is available at the time full payment is received, it will be confirmed.

4.4 If unavailable, an alternative will be allocated and communicated.

5. What the Ticket Includes

Your booking includes:

• • Accommodation for Friday and Saturday evenings

  • Breakfast on Saturday and Sunday

  • The Saturday evening dinner experience

  • Drinks served during Saturday dinner

Friday evening is a Bring & Braai. Guests must bring their own meat and drinks for Friday evening.

Transport to and from Ladismith, and local transport, is entirely your responsibility.

6. Assumption of Risk

6.1 The Event takes place in a remote/desert environment.

6.2 Attendance is entirely at your own risk.

6.3 You accept responsibility for your own safety, travel arrangements, property, and wellbeing.

7. Limitation of Liability

7.1 To the maximum extent permitted under South African law, including the Consumer Protection Act 68 of 2008 (“CPA”):

The organisers, hosts, employees, contractors, suppliers, and associated parties shall not be liable for any loss, damage, injury, illness, delay, inconvenience, or expense of any nature whatsoever arising directly or indirectly from:

• • Attendance at the Event

  • Travel to or from the Event

  • Acts or omissions of third parties

  • Theft or property damage

  • Weather conditions

  • Programme changes

  • Cancellation or modification of the Event

7.2 Nothing in these Terms excludes liability where such exclusion is not permitted by law, including liability for gross negligence where applicable under South African law.

8. Indemnity

You agree to indemnify and hold harmless the organisers and associated parties from any claim, demand, liability, or expense arising from:

• • Your attendance at the Event

  • Your conduct during the Event

  • Any damage caused by you

9. Force Majeure

We shall not be liable for any failure or delay in performance caused by events beyond our reasonable control, including but not limited to natural disasters, extreme weather, government action, civil unrest, pandemics, power failures, supplier failure, or other unforeseen events.

10. Governing Law & Jurisdiction

These Terms are governed by the laws of the Republic of South Africa.

Any dispute arising from or in connection with the Event shall be subject to the jurisdiction of the South African courts.

By making payment, you confirm that you have read, understood, and agreed to these Terms.